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Annual Report Forms & Instructions

“At school I was always trying to con my teachers into letting me act out book reports instead of writing them.” Laura Linney

Why do we need to do reports?

Reports are the way we communicate in a succinct way the vast variety and impact of our club projects. The information we report to our NJSFWC Chairmen not only lets them know what each club is doing, but also might be used as the basis for decisions or action on the various projects.

NJSFWC Mary Wolfe talks about the importance of reporting: "In all of the years I've been a member of NJSFWC, I've never heard anyone say they were looking forward to writing reports! However, women have said to me that, when the reports were finished, they were surprised and very proud of all their club had accomplished during the year. Without report writing, would your members recognize all they had accomplished?"

So complete and submit your reports and be proud!

Instructions and Guidelines

IMPORTANT: To use the fillable report forms, YOU MUST DOWNLOAD THEM TO YOUR COMPUTER OR DEVICE. You cannot fill them out online and save them. To download, right click on the file name (or hold finger down if using a tablet or phone) and use the "Save as" command to save it to your computer. Then you can open it, fill it out, and save it.
  1. Cover Letter from NJSFWC President Mary Wolfe 2019
  2. Report Writing General Information 2019
  3. Valuation Guide 2019
  4. Where Should We Report It (Alphabetical) 2019
  5. Where Should We Report It (by Program) 2019

Community Service Program Report Forms



Everybody’s cool with meetings and procedure until someone references the mysterious organizational “bylaws.” --Sarah E. Merkle

Bylaws are the go-to source for how an organization operates. They trump the parliamentary authority (think: Robert’s Rules) and any other rules that you’ve adopted.

So be sure your club bylaws are up to date and review them occasionally to make any necessary changes. Remember, your bylaws give your organization structure. Use them!


Advocates for Children


The NJSFWC Advocates for Children program seeks to make a difference in our world by becoming advocates for children. Members may choose to organize projects that benefit children in their community, state, or the world.

Clubwomen can become advocates by working to:

  • Ensure that children are protected from harmful situations
  • Encourage healthy physical and emotional lifestyles
  • Impact policy to improve children’s lives

While project ideas are numerous, clubs are encouraged to educate themselves regarding current issues facing our children:

  • Child Abuse
  • Health issues
  • Poverty
  • Cyberbullying
  • Teen dating violence
  • Childhood obesity
  • Texting while driving
  • Depression and suicide
  • Foster care and adoption
  • Limits on screen time
  • Childhood safety issues

Please look at our supplement for ideas, projects and suggestions for your club to help children.


​​CHAIRMAN: Jean Battaglia, email

Arts Creative

“I found I could say things with color and shapes that I couldn't say any other way.” Georgia O'Keeffe

There is so much more to art than canvas and paint! In generations past, the art of quilt-making was not so much about visual appeal as it was the necessity and resourcefulness to stay warm. And yet the quilts made by our ancestors and by women today are works of art.

The avenues of art are only limited by our imaginations. NJSFWC Arts Creative Community Service Program encourages members to promote and support arts activities in their clubs, schools, and communities. It is designed to inspire clubwomen and ignite within them a desire to make their world a more beautiful place. The goal is to create programs and projects in a multitude of arts-related areas, both traditional and innovative, that cause the world around us to see and feel what they might have only once imagined.


March Is Youth Art Month

Achievement Day Entry Forms

Click here for the listing of 2019 Arts Creative District Chairmen

For plants, horticulture and other entries, visit the Conservation section.

​​CHAIRMAN: Gail Kovacs-Felici, email


“I think that each one of us is born with creativity.” Maya Angelou

The avenues of art are only limited by our imaginations. The NJSFWC Arts Performing Community Service Program is desligned to inspire clubwomen to be creative with programs and projects that incorporate music, literature, drama, dance, theatre and more. The goal is to make the world around us see and feel what they might have only once imagined.




  • For Report Form, visit "Annual Report Forms and Instructions"


  • See Supplement for information

​​CHAIRMAN: Debbie Edwards, email


“Words, once they are printed, have a life of their own.” Carol Burnett

Communications is a wonderful tool for clubwomen. And an important part of communications is Public Relations.

Our main goal in communications is to get the word out to the public about who we are. We must publicize our clubs’ projects in order to let our communities know we exist. We must stress the important things our clubs do and the need that exists for our organization to make the community a better place to live. Whether our goal is recruiting new members, raising funds, or recruiting help for a community project, our clubs need to get the word out. Without communication and public relations, how will the women in our communities know that we exist?

We are living in a wonderful age where social media is a constant reminder about what is happening in our neighborhoods. What better way to share your programs and projects than by using Facebook, Twitter, YouTube, Flickr, Instagram, and Pinterest? Clubwomen are encouraged to advance the NJSFWC’s priorities, projects, public policy initiatives, and community improvement endeavors by being heard in their communities.


Tammy Levinson
The Communications Report Form and Supplement have been REVISED. Please dispose of all previous copies and make note in your State Yearbook that there is a revised copy.

Press Release for NJSFWC 125th Anniversary

Proclamation for NJSFWC 125th Anniversary


GFWC Newsletters

Sample Documents for Communications

Contest Entry Forms

Sample Club Brochure

  • Club Brochure pdf--Coming soon
  • Club Brochure doc--Coming soon

CHAIRMAN: Tammy Levinson, email


“The greatness of a community is most accurately measured by the compassionate actions of its members.” Coretta Scott King

The GFWC Community Improvement Program Award offers GFWC clubs financial incentive to implement projects designed to meet community-specific needs.

The program has provided GFWC clubs with a platform for developing and implementing projects that meet the varying and changing needs of their communities. As GFWC’s longest standing project, it benefits clubs by increasing membership opportunities, developing leadership skills, and creating public awareness of club activities and GFWC.

Community Improvement Program Contest


​​CHAIRMAN: Rachael Salandra, email


“I want my children and my grandchildren to live in a world with clean air, pure drinking water, and an abundance of wildlife.” Bindi Irwin

The NJSFWC Conservation Community Service Program encourages awareness of our natural resources and caring for the world around us. It offers information and ideas to promote environmental appreciation and protection. We work to preserve, maintain, and restore our natural resources; protect habitats for plants and animals; and develop sustainable habits.

Our goals include environmental education; care for our air, land, and water; recycling; litter cleanup; partnerships with community groups, schools, and children; support of wildlife; energy conservation; tree planting; and beautification - this is what the Conservation Community Service Program is all about.

We encourage all clubwomen to work to become more aware of conservation issues, enrich your communities, and become stewards of the environment. Enjoy the great outdoors!


Achievement Day Entry Form

For art, craft and photography entries, visit the Arts Creative section.

CHAIRMAN: Bonnie Dann, email


As a way to recognize and celebrate the founding of the NJSFWC 125 years ago, we are holding a Day of Service on November 16, 2019.

We will be collecting items from the list below to be donated to Embrella (formerly Foster and Adoptive Family Services) for distribution to college students who have aged-out of the Foster Care System. In addition, your club can donate $5 to $15 Gift Cards for local Fast Food establishments.

For a printable pdf list of items, click here.


  • New Packaged Athletic Socks
  • New Packaged t-shirts (all sizes)
  • Gallon Zip Lock Bags
  • Backpacks/Drawstring Bags
  • Reusable Water Bottle
  • Notebooks, Pens
  • Heat Packs
  • Blankets/Throws
  • Scarves, Gloves & Hats
  • Underwear
  • Feminine Hygiene Products/pads
  • Flashlights & Batteries
  • Sanitizing Wipes/ Hand Wipes
  •  Antibacterial Gel (e.g. Purell)
  • Soap/Body Wash
  • Sunblock
  • Shower Caddy
  • Shampoo/Conditioner
  • Tuna/Small Protein/Pop Top or Sealed Package
  • Lip Balm
  • Toothbrush/Toothpaste/Mouthwash
  • Deodorant
  • Hair Brush/Comb
  • Gum/Mints/Trail Mix
  • Cough Drops
  • Crackers/Breakfast Bars/Dry Fruit
  • Granola
  • Nuts
  •  Bottled Water
  • Sheet Sets (Twin XL)
  • Cleansing Wipes
  • Motivational Messages

Message from the Chairman

Please follow the instructions given by your District Chairman in September and arrive promptly at the drop-off site secured for your District at the time specified on the morning of November 16th.
As a reminder, here is a list of the locations and times in each district:

  • College District – NJSFWC Headquarters, beginning at 9 a.m.
  • Garden District – First Methodist Church of Glassboro Fellowship Hall, 8:30-9:30 a.m.
  • Highlands District – Parsippany Library, 9 a.m.-12 p.m.
  • Liberty District – Woman’s Club of Upper Montclair, 9 a.m.-12:30 p.m.
  • Palisades District – Lyndhurst Community Center, beginning at 9 a.m.
  • Ramapo District – Montville Township Senior Housing. 9 a.m.-12 p.m.
  • Shore District – Woman’s Club of Asbury Park AND Stafford Community Center, 8 a.m.-10 a.m.
  • Southern District – Millville Woman’s Club, 7:30-9:30 a.m.
  • Evening Membership District – Please use the same drop off location as your woman’s club

It is imperative that items are delivered in time for the committee to log in the donations, load their vehicles and drive the items to the designated spot to meet the truck provided by Embrella. Just to give you an idea of the schedule, there is one truck and it will be meeting committee members at

  • Rowan University – No later than 10:30 a.m.
  • Rutgers University – No later than 12:30 p.m.
  • William Paterson University – No later than 2:00 p.m.

It’s a tight schedule and we’re counting on the club members cooperation to make this all run smoothly! Thank you in advance!!



“It's the place where dreams end and nightmares begin...” Mallika Nawal

The NJSFWC joins with the GFWC, a national leader in the fight to end domestic violence by raising awareness about this social issue. The goal of the program is to increase awareness of and help prevent the widespread occurrence of domestic abuse and violence against women in communities across the nation. This is done by:

  • Working with national domestic violence networks
  • Supporting existing activities
  • Working with various established programs
  • Initiating educational opportunities for club members and local citizens


​​CHAIRMAN: Ora Kokol, email


“Learning is not attained by chance; it must be sought for with ardor and diligence.” Abigail Adams

From the 1996 Report of the International Commission on Education for the 21st Century and the 1997 Hamburg Declaration: Literacy, broadly conceived as the basic knowledge and skills needed in a rapidly changing world is a fundamental human right. There are millions, the majority of whom are women, who lack opportunities to learn or have insufficient skills to be able to assert this right. The challenge is to enable them to do so. Literacy is also a catalyst for participating in social, cultural, political, and economic activities, and for learning throughout life.


GFWC Newsletters

​​CHAIRMAN: Ann Ribinsky Brown, email

ESO (Epsilon Sigma Omicron)

Honorary Reading Sorority of the Education Community Services Program. All club members are welcome to join. For more information on the program, click here.

Margaret Yardley Fellowship

The Margaret Yardley Fellowship Fund provides fellowship grants to deserving women who are New Jersey residents pursuing post-graduate advanced studies at the school of their choice. For more details about the grants click here to visit the MYF page.


The State Spelling Bee will be at NJSFWC Headquarters on Saturday, March 7, 2020. The snow date is Saturday, March 14, 2020.

Since 1989 local clubs in the New Jersey State Federation of Women’s Clubs (NJSFWC) have sponsored spelling bees for 4th and 5th graders. Clubs either hold a spelling bee of their own or ask schools to hold spelling bees, after which the club sponsors the three winners in the District Spelling Bee. Winners from the District Spelling Bee compete in the State Spelling Bee at NJSFWC Headquarters in New Brunswick, NJ.

Here are the materials that will help your club organize and hold a Spelling Bee in your community.

  1. Suggestions and Tips for a Successful Spelling Bee
  2. Sample Organization of a Club Spelling Bee
  3. Spelling Bee Set Up and Committee Responsibilities
  4. Club Sample Letter to Schools
  5. Club Sample Letter to Contestants (Word)
  6. Permission and Photo Release Form Local Bee (Word)
  7. Spelling Bee Rules Revised 2018-19
  8. Tips for Parents and Contestants
  9. Practice Word List
  10. Sample Invitation Letter to Judges (Word)
  11. Registrar's Sample Instructions and Form
  12. Judges' Sample Instructions and Form
  13. Sample Opening Speech (Word)
  14. Sample Award Certificate (Word)
  15. Sample Letter to Club Bee Winners from District Chair (From District Chairman)

More info:

Contact: Brandi-Leigh Miller, State Spelling Bee Chairman

Click here for State & District Spelling Bee Chairman Info


GCI will be held June 1-4, 2020.

Girls' Career Institute (GCI) offers a "mini college experience" at Douglass Residential College on the campus of Rutgers University. Delegates experience a sample of college life by living in a dorm, eating in a cafeteria, and attending lectures and workshops. They learn about career choices from volunteer professional speakers and how to network with other delegates from all over the state of New Jersey. Many establish lasting friendships with one another.

Delegates are sponsored and the cost is underwritten by a local NJSFWC club. Delegates are selected on the basis of interest, community service and participation in school activities.


Other forms coming soon:

  • GCI Delegate Application and Parental Permission Forms
  • GCI Delegate Registration Form
  • GCI Alternate Registration Form
  • GCI Scholarship application for graduates of GCI attending Douglass College.

Sample Press Releases for your club to use

  • Sample Press Release GCI 2020 .doc format
  • Sample Press Release GCI 2020 .pdf format

To view our GCI video, visit the GCI project page by clicking here.

For more information: GCI Director Jill McDonald, email


“To us, family means putting your arms around each other and being there.” Barbara Bush

The Home Life Community Service Program is designed to inform members of issues that affect the well-being of individuals, families and communities by providing opportunities and resources to meet and address needs through volunteering. Through this program, clubs may develop and implement creative projects that promote a healthy lifestyle; increase awareness, prevention, research, and treatment of disease; target personal development; address the issues of hunger, inadequate housing, and homelessness; and/or prevent or correct financial difficulties.


GFWC Newsletters

CHAIRMAN: Susan Chambers, email


“Volunteers are the only human beings on the face of the earth who reflect this nation’s compassion, unselfish caring, patience, and just plain loving one another.” Erma Bombeck

Most club members care little about rewards and fame. We are volunteers. We work without expectation of rewards.

And yet our outstanding members should be recognized, not only for their successes, but also for their efforts. Everyone has the desire to be appreciated, and the NJSFWC has several ways to help clubs reward members for their service.



The Women of Achievement Awards represent an opportunity to acknowledge and reflect upon the extraordinary accomplishments of New Jersey Women and the impact these women have made on the lifestyle of our state.


An award given at Convention to a Federation member whose accomplishments and service to the community fall outside club work.


Honor Roll is a way to publicly honor club members for the work they have done for your club. The Honor Roll tribute is read at Convention and a brief tribute is inscribed in the Honor Roll Book kept at Headquarters.


For club members who are already on the Honor Roll, the Order of the Lily is a way to further honor them for their service.

  • 2020 Order of the Lily Presentation Form
  • Contact: Laura Badger, email, phone 609-432-3705
  • Deadline April 1, 2020
  • Send to: NJSFWC Headquarters, 55 Labor Center Way, New Brunswick, NJ 08901

​Honor Roll Charm/Order of the Lily Pin Order Form

Honors Chairman: Laura Badger, email


“Share your smile with the world. It's a symbol of friendship and peace.” Christie Brinkley

For more than a century NJSFWC Clubwomen have reached beyond their communities to make a lasting difference in the lives of others throughout the world. We are all part of the global community and are not isolated from the issues effecting so many others worldwide. Issues such as hunger, poverty, preventable diseases, human trafficking, the lack of clean drinking water, and education know no boundaries. Half of the world’s population, more than 3 billion people, lives on less than $2.50 a day. Twenty two thousand children die each day from easily preventable diseases and over 600 million people do not have safe drinking water.

The International Outreach Community Service Program is designed to give members the opportunity to become better world citizens and make an impact through education, advocacy, and action to affect change for others throughout the world.


GFWC Newsletters

CHAIRMAN: Karen Manneback, email


“Leadership is service and there is power in that giving: to help people, to inspire and motivate them to reach their fullest potential.” Denise Morrison

Bottom-up or top-down, leadership involves taking risks, being innovative, and promoting new directions. While some may talk about being born leaders, most of us can learn how to be a strong leader. Club, district, state, and national volunteers can become leaders by developing a clear and compelling vision for what one wants to become; establishing attainable goals; providing – and being provided – with encouragement and appreciation; behaving with an entrepreneurial spirit; and pursuing training and education.

LEADS Program

The GFWC Leadership Education and Development Seminar (LEADS) program is intended to identify GFWC members at the grass-roots level who have the potential and the desire to assume leadership positions in GFWC beyond their club. Participation in LEADS can help these members gain the capabilities, confidence, and commitment necessary to pursue and achieve higher office and serve with distinction. The LEADS program is held annually the day before the official opening of the GFWC Annual Convention. It is a full day of activities, and includes breakfast and lunch.


GFWC Newsletters

CHAIRMAN: Jan Hanson, NJSFWC First Vice President, email


“With freedom comes responsibility.” Eleanor Roosevelt

Clubs and clubwomen are the local advocates for NJSFWC and GFWC’s legislative agenda. It is through the statewide and national network of grassroots advocates that the Federation gains its political influence. We are a nonpartisan, nondenominational organization. Clubwomen are allowed to advocate for policies or legislation, but NOT allowed by law to endorse candidates or engage in partisan politics. NJSFWC/GFWC members must separate personal political activities from official club or state federation work.




The GFWC Legislative Action Center is a powerful tool for GFWC’s public issues and advocacy efforts. Track bills, contact your local representative and take action on issues germane to GFWC Resolutions. Click here to visit the GFWC Action Center.


CHAIRMAN: Carole Speechley, email


“Walking with a friend in the dark is better than walking alone in the light.” Helen Keller

The NJSFWC is a network of support for the almost 7,000 clubwomen volunteering on local, state and national levels. Working together, we constitute a powerful, service-oriented organization that provides personal enrichment, leadership opportunities, and many other benefits to its members. NJSFWC provides the resources and support to help you and your club better serve your community.

NJSFWC Membership Grant For Clubs

NJSFWC Membership Grant funding has been made available through the Shining Future Endowment Campaign to help underwrite membership recruitment and retention efforts. NJSFWC is offering six $100 grants, three in each membership category, for club member recruitment and retention activities. 


NJSFWC Pamphlets for Members

GFWC Newsletters & Info

Other Helpful Information

  • Fact Pack for Members: Contains Acronymns, Federation History, Benefits of Membership, Special Events, How it All Works, GFWC Organization Structure, Past State Projects, and Important Information

CHAIRMAN: Barbara McCloskey, email

Click here for Membership District Chairman for 2019-2020


“Citizenship is a tough occupation which obliges the citizen to make his own informed opinion and stand by it.” Martha Gellhorn

Civic and social responsibilities are key components in our lives. The NJSFWC Public Issues Community Service Program is designed to actively connect members with effective projects and activities relating to civic and social responsibilities. This program focuses on the following areas:

  • Citizenship
  • Military Personnel
  • Emergency and Disaster Preparedness
  • Safety and Crime Prevention

Public Issues Day

Operation Christmas Stocking


GFWC Newsletters

CHAIRMAN: Lisa Levin, email


The vision of CASA of NJ is that all children of New Jersey who have been removed from their families because of abuse or neglect are served by a qualified, well-trained Court Appointed Special Advocate.

Court Appointed Special Advocates for Children (CASA of New Jersey), Inc.

CASA of NJ provides a voice for abused and neglected children by empowering a statewide network of local CASA programs serving all 21 counties of NJ. Dedicated community volunteers advocate in Family Court for the best interests of children in foster care to ensure their safety and well-being, and ultimately, their placement in nurturing, permanent homes with loving families.


CHAIRMAN: Lynn Webb, email


“The key to making money is to stay invested.” Suze Orman

NJSFWC members are passionate about volunteer service! Successful fundraising and development programs are necessary and important for the continued success of our organization as we strive to make a positive difference in our communities and our world. When we view fundraising and development as a tool that allows us to continue to improve lives, we are inspired to use that tool as efficiently and productively as possible.


Treasurer: Joyce Fredericks, email


“Our printing press is the Internet. Our coffee houses are social networks.” Heather Brooke

Web communications are the future. Every club should have some sort of web presence, a web page, a Facebook page, or some way for potential members to get information about your club. The only way for local clubs to grow is to attract new members, and in our world this means making information available on the Internet.

If your club doesn't have any kind of web presence, the webmaster will be happy to create an informational page for you on this website. Just fill out our Web Page Information Form and email it or mail it to the webmaster.

Click here for the Web Page Information form.

NJSFWC Website Contest--Deadline February 28

GFWC Website Contest--Deadline March 15


CHAIRMAN: Denise Hosier, email or


To download a logo or icon, right click on the link and click "Save as" or "Save target as" and then choose the location on your computer where you want to save. Choose the smallest logos for web use, the medium size for brochures and printed materials, and the largest for signs and posters.



GFWC Logos


“The success of every woman should be the inspiration to another. We should raise each other up.” Serena Williams

History helps us learn who we are. Recognizing the achievements of women in all facets of life – science, community, government, literature, art, sports, medicine – has a huge impact on the development of self-respect and new opportunities for girls and young women.

The impact of women’s history might seem abstract to some, and less pressing than the immediate struggles of working women today. But to ignore the vital role that women’s dreams and accomplishments play in our own lives would be a great mistake. We draw strength and inspiration from those who came before us – and those remarkable women working among us today. They are part of our story, and a truly balanced and inclusive history recognizes how important women have always been in American society.


Newsletters from Women's History Resource Center

CHAIRMAN: Carol Niemiec, email