CLUB LETTER HEAD
[Date]
[Name of Principal] [Address of School]

Dear [Name],

The [Club Name] is sponsoring the [#] Annual Spelling Bee on [date], [snow date]. The bee will take place at [Place], [Address].

The Spelling Bee is open to fourth (and fifth, if applicable) grade students. Winners will be eligible to participate in District or State Spelling Bees.

The following rules will be used:
1.	A pronouncer will say and define the word.
2.	The contestant will say the word, spell the word and say the word again.
3.	Judges will rule on the spelling.
4.	If a word is misspelled, the contestant will be eliminated.
5.	When only two contestants remain, if a word is misspelled, the remaining student must correctly spell that word, as well as an additional word to be declared the winner.

Please consent to have your students participate. We would like each class to select [#] representatives. The students may be selected by any method you desire. You may hold a spelling bee or you may personally select students you know are natural spellers.

The following information is enclosed for distribution to the students who will be participating in the [Club Name] Spelling Bee.
1.	A congratulatory letter which indicates all relevant information.
2.	The Spelling Bee rules.
3.	A practice word list.

If your school is interested in participating in our Spelling Bee, please send me the names of the students participating by [date]. Please include the home and cell phone number of each student, so that the students may be contacted in the event of a snow cancellation. If you have any questions, please call me at [phone number].  Thank you.
Sincerely,

[Name]
Spelling Bee Chairman